Proposals that price right and look right
Feebeaver prices each proposal from your firm's own fee structures, routes it for partner approval and produces a PDF that matches what you saw on screen. Built for US consulting, engineering and architecture firms.
- Approval rules on every plan
- Approvers free, no send limits
- Launching the week of November 30, 2026
| Phase | Basis | Fee |
|---|---|---|
| Discovery | Fixed fee | $12,000 |
| Design | Fixed fee | $28,000 |
| Implementation support | Hourly, not to exceed | $14,000 |
| Ongoing advisory | Monthly retainer, 6 months | $18,000 |
| Total | $72,000 | |
Three things general proposal tools get wrong for services firms
Reviewers of the leading tools keep raising the same three problems. Feebeaver was designed around them.
Fees are a line-item quote table
Most tools price a document like a product order: quantity times unit price. Services firms price by phase, by discipline, as a percentage of construction cost, with hourly ranges, retainers, caps and minimums.
FeebeaverFee structures are structured data with rules. Build a fee library once and every proposal's fee table is computed from it.
Capterra reviewers of Proposify flag "pricing table edits can feel restrictive" among the most common complaints (299 reviews, read November 2, 2026).
The PDF does not match the editor
Formatting that shifts between the editor, the client view and the download is the top complaint category for every major proposal tool we reviewed.
FeebeaverThe editor, the client web view and the PDF share one render path. If the PDF does not match the screen, we treat it as a defect.
Formatting problems are the largest negative category in PandaDoc's Capterra reviews (1,257 reviews, read November 2, 2026).
Approvals cost extra
A partner signing off before a proposal goes out is standard practice in a services firm. In general tools, approval workflows sit on a higher plan, and some require the approver to be a full paid user.
FeebeaverApproval rules and a review queue are on every plan. Approvers never need a paid seat.
PandaDoc lists approval workflows from its Business plan at $49 per user per month billed annually, and Proposify from its Grow plan at $65. Read from their published pricing pages, November 2, 2026. See the comparisons.
See how a services fee engine prices work
Change the figures and watch the fee table recompute. This is an illustration of the kinds of rules Feebeaver fee structures hold: percentage of construction cost split by phase, an hourly range with a not to exceed cap and a reimbursables allowance. Sample figures only.
Basic fee: $0
| Item | Basis | Fee |
|---|---|---|
| Total proposed fee | $0 | |
In Feebeaver these rules live in the fee library, so a principal sets the phase split, rates and caps once and every proposal uses them. Engineering firms add fees by discipline; consulting firms use rate cards, milestones and retainers.
Seven modules, from fee library to accepted proposal
Everything between the scoping call and the client's acceptance. Nothing you do not need.
Fee structures and fee tables
A fee library with types, categories, segments and bundles. Hourly ranges, paired fees, discount rules, caps and minimums, plus phase by discipline and percentage of construction cost for design firms.
Proposal editor and PDF
Cover, content and fee pages laid out in an in-app PDF editor with autosave, merge fields, versioning and preview. One render path for screen, client view and PDF.
Templates and page library
Templates made of pages, a reusable page library, starter templates by business type and brand application across all of them.
Approval rules and review queue
Rules decide who must approve, based on value or other conditions. A queue shows reviewers what is waiting. Every approval is recorded.
Send and client acceptance
Send by link or email. The client views online, accepts or declines with a click and downloads the PDF. Expiry, revoke and an acceptance certificate.
Budgets
Targets for value sent and accepted, per rep and company-wide, by month and quarter, with progress drawn from proposal data.
Customers
Customer organizations and contacts, search and each customer's proposal history. Import from CSV or Excel. Not a CRM, on purpose.
AI in the editor, you decide
Clean up pasted or imported text and draft sections with guidance. A person accepts or rejects every change, and every change is logged.
A first draft in under three minutes
Signup asks four fields. Everything else comes later, as you need it.
Set up fees and brand
Enter your fee structures, upload your logo and palette, and pick a starter template for your type of firm.
Build the proposal
Pick or create the customer, start from a template, build the fee table from your fee library and lay out the pages.
Route for approval
Approval rules decide who signs off. The reviewer approves from the queue and the approval is recorded.
Send and get accepted
Send by link or email. The client accepts with a click, downloads the PDF, and you get an acceptance certificate.
Built for firms that sell bespoke scopes with complex fees
First for management and IT consulting, engineering and architecture. The same fee engine fits the other professional services firms below.
Management consulting
Rate cards, workstreams, milestones and retainers with partner sign-off before the client sees a number.
IT consulting and technology services
Blended rates, fixed-fee implementations, not to exceed support and recurring managed services in one proposal.
Engineering firms
Fees by phase and discipline, fixed fee plus time and materials, caps and reimbursables.
Architecture firms
Percentage of construction cost split by phase, additional services and a document that reflects your design standards.
Construction consulting
Owner's representatives, cost consultants and construction managers pricing by phase, percentage or monthly fee.
Accounting and advisory
Fixed-fee engagements, monthly retainers, hourly ranges and add-on services.
Marketing agencies
Project fees, monthly retainers and media allowances, with a proposal that looks like your own work.
Healthcare consulting
Compliance, revenue cycle and operations engagements priced by phase, retainer or hours.
Education consulting
Strategic planning, accreditation and program reviews for districts and institutions, priced to fit public procurement.
How Feebeaver compares with PandaDoc and Proposify
Both are strong general proposal tools with features Feebeaver does not have at launch, including CRM integrations and e-signature. We say where they win and where a services firm is better served by a fee engine, approvals as standard and an exact PDF.
Competitor prices and features are read from their published pages and dated in the copy. Tell us if something is out of date and we will correct it.
PandaDoc vs Proposify
A side by side of the two general tools, for firms deciding between them.
PandaDoc alternatives
Six alternatives for professional services firms, with pricing.
Proposify alternatives
Six alternatives for consulting, engineering and architecture firms.
Best proposal software for consulting firms
Our 2026 roundup, with how we ranked them.
Published pricing, per creator. Approvers free.
Professional is $29 and Firm is $49 per creator per month, billed annually. Billed monthly, $35 and $59. No send limits on either plan. Launch offer: 40% off the first year on a 12-month annual plan.
Frequently asked questions
What is Feebeaver?
Feebeaver is proposal software for US professional services firms. You set up your firm's fee structures once, build each proposal from pages and a fee table, route it for internal approval and send it. The client accepts online and downloads a PDF that matches what you saw on screen.
Who is Feebeaver for?
US consulting, engineering and architecture firms of about 10 to 500 staff, and other professional services firms that price work with phases, rate cards, milestones, retainers or caps rather than a simple line-item quote.
How is Feebeaver different from PandaDoc or Proposify?
Three ways. The fee engine understands services pricing, such as phase and discipline fees, percentage of construction cost, not to exceed caps and minimums. Internal approval rules are included on every plan rather than reserved for a higher tier. And the editor, the client view and the PDF share one render path, so the PDF matches the screen.
How much does Feebeaver cost?
Professional is $29 and Firm is $49 per creator per month, billed annually, or $35 and $59 billed monthly. Reviewers and approvers are free and unlimited, and there are no send limits. At launch, annual plans with a 12-month commitment get 40% off the first year.
When does Feebeaver launch?
Feebeaver launches the week of November 30, 2026. Get early access and we will email you when sign-up opens. The 14-day free trial needs no card.
Does Feebeaver integrate with my CRM or e-signature tool?
Not at launch. Feebeaver records client acceptance itself with a click-to-accept flow and an acceptance certificate. Integrations, a public API and Word export are on the 2027 roadmap.
Feebeaver launches the week of November 30, 2026
Get early access and we will email you when sign-up opens. 14-day free trial, no card required.